M229: Auto Backup to Google Drive

By placing "Service Task (Google Drive)", Auto-backup to Google Drive, in the middle of a flow,File type data is automatically backed up to the Google Drive at the moment the issue arriving to it. For example, you can transfer 'Invoice PDF which has been approved by the supervisor' to Google Drive automatically.

1. Usage Example of Auto-Backup to Drive

a. Internal Record

Backing up the PDF that is generated at upstream (E.g.:'Detailed Statement of Expense Paid on Behalf', 'Invoice')

b. Uniform Management

Emailing the file on Drive directly without storing it in local (E.g.:'Proposal')

c. Data Selection

Storing only images that have been selected at the upstream step into the Drive (E.g.:'Image materials for Website')

2. Setting Auto-Backup to Drive

1. Setting the Destination Folder

Set up in Folder ID method or in Folder path method
(E.g.:'Good Proposals', 'Invoice-#{data['10']}')

2. Setting the File Ownership

Specify Ownership (G Suite user) of the file to be stored

3. Setting storage for the file information

Specify the destination storage data item for the file ID / display URL / download URL (optional)

4. Setting Storage for Error Logs

Specify data items of communication error log to be stored (optional)

• Destination folder must be created newly by the request from Questetra (in case of Path method)
• In Folder path method, it is also possible to set up by Expression Language (R2290)
• Use a "/" (slash) when you want to specify a subfolder
• If the name of the destination folder is blank, the file will be stored directly under the "My Drive"
• A folder created by another method cannot be specified with its path (in the case of a name conflict, another folder of the same name will be generated)
• Specify with the folder ID for the folder created by another method
  ( https://drive.google.com/drive/folders/1B2P-A5cQe_0gaDQ1UXpaajdXbjQ )
• It is possible to change its sharing settings after the destination folder was generated by Questetra
• Owner must have permitted 'OAuth Export to G Suite'
• When an error occurs, error details will be reported to the Users who are with [Administrator authorization]

R2290: Insertion of dynamic value by Expression Language
R3081: Collection From Other Sources
R3082: Sharing with user's concent

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X. Blog Article

• 2019-01-23：　Utilizing Google Drive from Workflow – Sending files to people outside the company

X. Workflow-Sample

• 2017-12-04 (Order FAX Handling): Episode 564: Store Received FAX on Unlimited Cloud
• 2016-10-24 (File Approval flow): Episode 506: Secure File Sharing with External Partner
• 2013-06-17: Quotation File, Automatic Backup to Google Drive (Invoice Issuance - Auto Backup flow)
• 2013-07-16: GAutomatic Backup to Google Drive!! (Proposal Reviewing-Sharing flow)
• 2013-06-24: Fax Going Paperless ?! (Circulating Online Fax flow)