M308: Import [User], [Organization] and Group Settings from G Suite

 

If you are using the Cloud based office suite "G Suite" it is cumbersome to manage all the Users in a similar way in both G Suite and Questetra. You can import "Organization", "User", "Group" from G Suite via APIs and register them in bulk as [Organization], [User] and [Role] in Questetra.

1. Overview of Secure Intersystem Communication

a. OAuth

A mechanism where those who can log into two different systems can give permission for direct communication between those systems

• It consists of a system that requests communication, a system that responds, and one that manages the connection authentication
• It is also possible to cancel the permission later (according to the Settings on the responding system side)

2. Enable API access in G Suite in advance

1. Enable API access

On the (Security Settings) screen enable API access in advance

• To set up the G Suite side Administrator Privileges on G Suite are required

3. Request Registration Information from Questetra to G Suite

1. Set the connection destination Domain

Register your domain in the [G Suite Connectivity] settings menu (M309)

2a. Acquire the List of Organizations

Click Confirm in [Import Organization List] within the [Organization List] menu

2b. Acquire the List of Users

Click Confirm in [Import Users] within the [User List] menu

2c. Acquire the List of Groups

Click Confirm in [Import Roles] within the [Role List] menu

3. Add / Update / Mark for Deletion

Edit settings of the Questetra side based on the difference of information between both systems

R3080: Specification of Synchronization with G Suite
R3081: Collection From Other Sources
R3082: Sharing with user's consent
System Settings – User List
System Settings – Organizations List
System Settings – Role List
System Settings – Google Connectivity

• List candidates for "Addition", "Update" or "Deletion" based on the difference of information, then execute all or part of them
• One way data synchronization from G Suite to Questetra (Settings of the G Suite side never change)
• Questetra does not support "Multi-Domain"
• To Delete Users marked for Deletion, Click [Delete User] on each User’s detail screen
• To Clear the domain connection settings leave the [Domain] field blank and save it

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X. Blog Articles

• 2019-01-23: Settings when Calling REST API of Another Service from Questetra