Daily reporting, Decision making, Quotation approval, Invoice issuance… You can download the archive files of various Workflow Apps. Import them to Questetra and use with revising according to your needs.
- If you import an App that does not suit for the Edition of the workflow platform you are using, the imported workflow App will be in a definition error state
- It is possible to run the workflow by editing the App, such as deleting modeling elements that are not available in your Edition
- (For example, delete the "PDF generation". The PDF file will not be generated, but the flow of the entire operation will work.
However, please be aware that if the deleted Step is the core of the business, it may be no longer as a workflow.)
- Designing Request Flow
Requests from within the company are processed. The designer in charge is appointed at [2. Designate], and the output such as jpeg file or ai file is attached at [3. Create]. It is also assumed to be invoked to be a “sub-process”.
- Postal Matter Sending Process
Accepts internal postal matter requests and assists for sending. Generates “Cover sheet PDF” automatically based on the information entered in the Step of [1. Addressee Info + Sending Materials]. General Affair staff prints out the cover sheet and encloses it and sends. After completing sending, a notification email will be sent to the requester. Capable of accepting requests also from other Processes.
- Order Report Flow
To be approved by the Sales Manager. Sales team leader makes [2. Confirmation], and then Sales Manager makes [3. Approval]. If the order value is over 1 million JPY, it will be also reported to the directors.
- Translation Request Flow
Requests for translation of a draft. The sentences entered in [1. Document set] will be delivered to the translator. When the translation is completed (2. translation), the number of characters is recorded and the requester is notified.
- Human Multitasking Workflow
Cleaning work and cleaning inspection work are carried out. If there is a work in [2. Clean up] or [3. Inspect room], a person who can deal with it will respond. While “waiting time” was allowed under the division of labor system, productivity improvement is achieved through multi-functionalization of employees.
- Daily Report-weather record
Submits a daily report to the supervisor to be checked at [2. Report Check/Comment] Step. Automatically retrieves weather data of the day via API and records it.
- Article Topic Acceptance Flow
Collects suggestions of topics for articles from internal. Employees posts idea, the editor will receive them. Posting can be made by emails as well. The editor is able to make comments on the idea, and consult with others. The comments made by the editor on an idea will be notified by an email to the suggester.
- Website Analytics Report Process
Starts periodically to obtain access information and automatically delivers a report by an email. Generates reports automatically based on the information obtained from Google Analytics and Google Calendar using the API. The marketing staff is able to make appending and correction on reports.
- Blog Write-Post Flow
A draft of a blog post is registered, proofread and posted. Upon a draft being registered at the Step of [1. Write Draft], it notifies to relevant people by email. When a publishing staff proofs the draft and posts (schedules) it on the Website, an email notification will be sent to the entire company. The publishing staff can request rewriting or correction (by sending back) or reject (discard) the draft.
- Manga Production Flow
Based on the original scenario, a manga is produced through the stages of rough-sketch, draft, and finish. At each stage, the cartoonist creates the deliverables and the requester confirms it. The status of production is recorded each time it moves the Steps. Not only manga, but it can also be diverted to various production flow.
- SLA Credits Issuance Flow
Accepts reduction claims based on SLA (Service Level Agreement) from customers and issues service credits. When there is an application via the Web form, the Workflow is Started, and the Service Operation manager confirms the results at the Step of [2. Downtime Confirmation]. If it does not meet the SLA, a service credit will be issued and automatically sends the response by email.
- Inquiry Handling Process
Accepts inquiries from customers and answers. A response template is generated automatically when it receives an inquiry via a Web form or an email. If translation or technical advice is required, each Step of [2ab. Answer Support] will be assigned to a team of specialists. Staffs of the Support team can send a response at the [1. Drafting Answer (Help request)] Step or a sales representative can respond in the [2x. Result of Sales correspondence] Step. When a response email is sent, the time required for the answer is calculated automatically.
- Entrusted-Delivery Flow
Manages orders from acceptance to delivery. Item information etc. are input at the Step of [1. Order Info] and the Issue is started after the Step of [2. Delivery Date Check]. The “delivery date” is automatically registered in Google Calendar. If multiple deals are progressing in parallel, you can list the delivery date of each deal in Google Calendar.
- Product Demo Flow
Accepts product demo requests and carry out the demo. Started by the acceptance of an application via the web form or an email and person in charge will be assigned at the [1. Assignment of Representative] Step. When the representative decides the demo date schedule, it is automatically registered in Google Calendar. After performing the product demo, the person in charge will make a report at the Step of [3. Demo Implementation report], and the supervisor confirms it at the Step of [4. Status Confirmation]
- Translation-Time Measurement
Translates the text of the manuscript. The sentences entered in [1 Translation request] will be delivered to the translator. On the Operating screen of [2 Translation work], scripts that are for measuring the working time by the stopwatch button and for counting the number of input characters have been set, and the measurement value is stored as business data. It is also possible to call it as a subprocess from another Workflow by HTTP communication.
- Acceptance Inspection Request Flow
Responds to inspection after delivery of consignment work. A delivery note PDF is automatically generated from the input information of [1. Delivery information input] and sent. In the Step of [2. Correspond Acceptance/Receiving Acceptance report], there are 4 correspondence patterns of a: Received an acceptance report / b: Deemed inspection passed / c: Extend acceptance deadline / d: Given up delivery acceptance.
- Approval Flow - Budget Control
A Proposal-approval flow that automatically records the approved spending in a Google Sheet. When a new Issue is entered at the [1. Submit plan draft] Step, the “Budget Consumption Log” (Google sheet) is referred to, and the total expenditure so far is calculated automatically. At the Step of [2. Decision], the approver can make his/her decision confirming the budget consumption situation. The amount approved is automatically added to the "budget consumption log".
- Expense Record Flow
Reports and records expenses after approval/correction. The Process for all employees is automatically started at the beginning of every month. The employee holds the [1. Report] Task until the closing date and inputs the expenses and payments on behalf of during that term. At the [3. Confirmation/Adjustment] Step, the accounting staff makes corrections such as “Payment by corporate card”, and then it is automatically recorded in a Google Sheet.
- Article Creation Flow
Publishes web articles regarding topics. The writer writes an article on a topic specified at [1. Topic designation]. At [3. Posting judgment], the editor judges whether to a: Approve, b: Correction, c: Discard, d: Supervision, and proceeds with the processing. The writer will receive an email notification when a written article is posted.
- Invoice Issuance - Sampling Check
Calculates the daily prorated amount and generates an invoice PDF. Based on the information entered in the Step of [1. Enter Number of Days Used], the daily prorated amount is calculated and an invoice PDF file is automatically generated. Although the generated invoice PDF can be checked at the Step of [2. Sampling check], the process will automatically proceed after 10 minutes.
- Graphic Design Request Flow
Manages from accepting designing requests to producing deliverables and delivering. At the Step of [2. Designate], whether to assign a person in charge in the team or to outsource the production is determined. The person in charge of design performs designing work at the Step of [3. Create], but it is also possible to outsource it when it is not possible to respond. Whether production of in-team or external, the deliverables will be delivered after checked.
- Subcontracting Flow
A flow for concluding a contract with a subcontractor. After entrustment information is registered at the Step of [1. Register Range of Commissioning and Target Outsourcer], the Process is split into drafting a contract in the General Affairs Department and confirmation of past transaction records in the Accounting Department. If necessary, credit setting and security investigation are performed, and the Step of [4. Approval] is operated by the officer in charge.
- Progress Report Process
Multiple people will report and summarize the progress of the project. Reporters appointed at the [1. Rapporteur Designation] Step make a report and handle the [2. Progress in Subjective]. With the aggregation of reported values will help to increase the reliability of progress evaluation.
- BPO Shipment Process
Receive product delivery information, pack and ship. It is automatically started when delivery information is received from the consignor via HTTP communication. An invoice is automatically generated, and when the [1. Packing completion] process is completed, "Packing complete" is reported to the consignor's business process. If “inspection” is instructed as an option, an inspection is performed and a completion report is given.
- Employee Information Acceptance
Manages additions/updates in employee information and updates employee masters as needed. The data entered in the Step of [1. Addition / Updating of Employee's Information] is passed to the Human Resources Department after approval by the supervisor. If the employee master needs to be updated, the current master is retrieved, new data is added, and then the employee master is automatically updated with it.
- Personnel Change Announcement Process
Notifies Personnel changes information to in-house by email. Starts automatically every Friday early in the morning and automatically and retrieves events concerning HR scheduled for the following week from Google Calendar. If there is an HR event, it will be sent to the internal mailing list.
- Personnel Evaluation Process
Conducts performance appraisal and record as numerical values. Starts automatically at the end of every month, and the person enters self-assessment for each item at the Step of [1. Enter self-evaluation]. The entered numerical value is automatically displayed immediately as a comprehensive evaluation weighted for each evaluation axis. After the boss/executor enters the evaluation, review the feedback.
- Boss Evaluation by Ballot
Performs an evaluation for the boss is by anonymous voting. After starting up automatically, assigns the Step of [1. Enter Evaluation on Supervisor] to team Stauff members. When the evaluation is entered, automatically adds the evaluation result to the external file for aggregation. Since it deletes the input data from the workflow automatically, the content entered by the evaluator is kept confidential.
- Company Regulation Creation Flow
Creates in-house regulations and connect to Dissemination flow. The internal regulation draft registered at the Step of [1. Draft Registration] is checked by the responsible officer and approved by the Board of Directors.
- Inquiry Response Flow
Accepts and answers customer inquiries. An answer template is automatically prepared when an inquiry is received via Web form or email. At the Step of [1 Acceptance / Answer], the support person creates answer sentences and replies, or if necessary, chooses to ask an advice or translation request. If the final answer cannot be made at the Step of [2. Create Answer], the process will go to [3. Answer Completion] after sending the primary answer.
- Contract Approval Process
Registers a draft contract and gets approved by a supervisor and legal dept. The draft contract is revised repeatedly until being approved at the Steps of [2. Approval by supervisor] and [3. Approval by Legal]. After approval, the contract is negotiated and the result is recorded at the Step of [4. Register Conclusion].
- Agreement Conclusion Flow
Manages processes beginning from registration of draft contract to signature and mailing. Once a draft contract is registered, being approved by the supervisor and legal affairs before proceeding to the Step of [4 Get the consent]. Upon obtaining the consent, after confirming by the supervisor, it proceeds to the Step of [6 Signature and Post] where the contract is mailed. Depending on the situation, such as a boiler-plate contract, it is possible to skip the approval of supervisors and legal affairs.
- Account Registration Reservation Process
Issues user accounts and registers to/deletes from email lists and the Workflow platform/Roles. Information about a user is entered at the Step of [1. Request for Account], then after approval by the supervisor, it is passed to [3. Set accounts]. After that, additions to and deletions from the email list, etc. are automatically executed at the specified date and time.
- Common Password Request
Manage common passwords. Passwords are recorded in Google Sheets and retrieved/updated via the API. The password user requests disclosure at the Step of [1. Password Request]. When the administrator approves, the password is automatically acquired and disclosed at the Step of [3. Password confirmation]. After confirmation, the password recorded in the Data Item is deleted.
- Information Sharing in Shift Work
Manages customer service at the hotel business. When the front desk staff inputs the customer’s checkout at the Step of [1 Report Checked-out], the room cleaning staff carries out the cleaning and ends with [3 Inspect room]. If the staff in charge of the night shift has input what dealt with guest’s complaints, the front desk staff will be notified it so that to be possible an appropriate response at checkout.
- Approval Request Flow
Records Processes beginning from the request for approval to the final approval. A director with approval authority can make a record of approval by simply processing the Step of [2 Request from the Director] without going through the Steps of Submit and Approve. However, even the proposal was from a director, approval by the officer is required if it exceeds 1 million yen. All approvals are recorded and an approved proposal PDF is automatically generated.
- Work Request Flow
Records and manages work requests and completion reports. The requester appoints the request destination and inputs the work contents and desired completion date at the Step of [1. Input Request]. Employees who have been appointed carry out the requested work and report the completion at the Step of [2. Work on Request]. There are advantages such as status of work can be known, records are preserved, performance can be appraised, requests are visualized.
- Event Participation Acceptance flow
Accepts and responds to event participation applications. Starts automatically when there is an input in a published web form. After confirming the application details at the Step of [1. Confirmation/Acceptance Completion Email], the acceptance completion email will be sent automatically. Subsequent exchanges are input at the Step of [2. Record of Exchanges], but if specific processing is required, define an independent Step.
- Article Return Flow
Records the return of loaned items in management of goods in a government institute. The Process is Started by a return report from the lender or a returning order from the administrator. After approval by the Article Management officer (or Article Inspection officer), the goods are delivered from the Article Service officer to the Article Teller officer.
- Lending Management Process
Records and manages lending / returning of company-owned goods to employees. When a loan applicant registers an article in the process of [1. Lending request registration], the administrator approves/records it, and the applicant is notified by email of the rental of the goods. The return schedule is managed in year and month, and the end of the loan is automatically notified by email in the scheduled return month.