If you are using the Cloud based office suite Google Workspace it is cumbersome to manage all the Users in a similar way in both Google Workspace and Questetra. You can import Organizations, Users and Groups from Google Workspace via APIs and register them in bulk as [Organization], [User] and [Role] in Questetra.
1. Overview of Secure Intersystem Communication
- a. OAuth
A mechanism where those who can log into two different systems can give permission for direct communication between those systems
- It consists of a system that requests communication, a system that responds, and one that manages the connection authentication
- It is also possible to cancel the permission later (according to the Settings on the responding system side)
2. Enable API access in Google Workspace in advance
- 1. Enable API access
On the (Security Settings) screen enable API access in advance
- To set up the Google Workspace side Administrator Privileges on Google Workspace are required
3. Request Registration Information from Questetra to Google Workspace
- 1. Set the connection destination Domain
Register your domain in the [Google Connectivity] settings menu (M309)
- 2a. Acquire the List of Organizations
Click [Confirm] in Import Organization List within the Organization List menu
- 2b. Acquire the List of Users
Click [Confirm] in Import Users within the User List menu
- 2c. Acquire the List of Groups
Click [Confirm] in Import Roles within the Role List menu
- 3. Add / Update / Mark for Deletion
Edit settings of the Questetra side based on the difference of information between both systems
R3080: Specification of Synchronization with Google Workspace
R3081: Collection From Other Sources
R3082: Sharing with user's consent
System Settings – User List
System Settings – Organizations List
System Settings – Role List
System Settings – Google Connectivity
- There is an upper limit to the number of records that can be registered in a batch
- Users: 1000, Organizatin/Role: 300
- List candidates for addition, update or deletion based on the difference of information, then execute all or part of them
- One way data synchronization from Google Workspace to Questetra (Settings of the Google Workspace side never change)
- It is also possible to capture information from multiple domains by changing the domain and executing the operation multiple times
- To Delete Users marked for Deletion, Click [Delete User] on each User’s detail screen
- To Clear the domain connection settings leave the [Domain] field blank and save it